Project Facilitator


Project Facilitator

Grand Rapids MI

Sector: Mechanical Contractor

Category: Mechanical, HVAC, Construction, Service

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  • Medical
  • Dental
  • Vision
  • Prescription (included within the medical plan)
  • 401(k) Plan with multiple investment options
  • Basic life insurance – company paid
  • Basic accidental death & dismemberment (AD&D) – company paid
  • Employee Assistance Program (EAP) – company paid
  • Short term disability (STD) – after 1 year of employment – company paid
  • Paid Holidays – 7 days
  • Paid Vacation
  • Paid time off (PTO)


  • Provide comprehensive office and job support to our Project Management team.
  • Efficiently issue purchase orders, manage material and equipment purchases.
  • Oversee job OCIP/CCIP, MWBE requirements, bonds, and document control.
  • Streamline the process of pulling building permits and requesting inspections.
  • Expertly manage subcontractor agreements and the subsequent work agreements.
  • Accurately process monthly progress billings using our specialized software and AIA Documents.
  • Code invoices for payment swiftly and accurately.
  • Collaborate with the project management team to track various projects from initiation to completion.
  • Gain in-depth knowledge of the technical systems’ materials, equipment, and components.
  • Skillfully compose and edit letters, memos, reports, and procedures as directed.
  • Assist in assembling and processing various day-to-day administrative items, such as expense reports, supply requisitions, RFI’s, submittals, shop drawings, procurement, quantity take-offs, etc., following supervisor’s guidance.
  • Prepare special reports, studies, and statistical analyses as requested by the supervisor, which may involve research, development, and interpretation of data with minimal supervision.
  • Coordinate meetings effectively, including setting up conference room and teleconferencing arrangements.
  • Create and modify documents using MS Word and Excel and develop compelling presentations using PowerPoint.
  • Establish and maintain an organized filing system.
  • Perform general clerical duties, including taking meeting minutes, copying, faxing, sorting, binding, managing supplies inventory, and handling miscellaneous errands.


  • High school degree or equivalent, with a preference for 1-2 years of business school/clerical training.
  • 3-5 years of proven support/experience in the construction industry.
  • Familiarity with office routines and business protocol.
  • Experience in billing, construction terms, paperwork, and processes.
  • Working knowledge of reporting and billing needs in the construction industry.
  • Familiarity with documentation, systems, and management procedures in the construction industry.
  • Strong computer skills and effective MS Office proficiency.
  • Exceptional written and verbal communication, interpersonal, and organizational skills.
  • Familiarity with office equipment, including copiers, fax machines, scanners, printers, multi-line phone systems, calculators, and adding machines.

To Apply for this Job Click Here

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With a background in psychology, I am a proud member of Team Europe, finding the right fit for my clients and the most exciting job opportunities for my candidates!