Payroll Coordinator


Payroll Coordinator

High Point NC

Sector: Mechanical Contractor

Category: Assistant Payroll Manager

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Medical – Dental – Vision – 401K w/Match – Paid Holidays – Paid Time Off

Position Overview:

We are seeking a skilled and detail-oriented Payroll Coordinator. In this role, you will be responsible for efficiently managing the weekly and semi-monthly payroll processes for our rapidly growing organization, ensuring accuracy and compliance. This position offers significant career development opportunities for the right candidate.


  • Prepare and process weekly and semi-monthly payroll for 1200+ employees.
  • Ensure adherence to company policies regarding time submission and approval.
  • Collaborate with HR, managers, and superintendents to ensure accurate and complete paperwork.
  • Distribute monthly truck allowances, bonuses, and manage tax-related vehicle usage and insurance plan amounts.
  • Issue weekly checks and coordinate mailings or hand delivery to various locations.
  • Post weekly time entries and submit direct deposits to the bank.
  • Handle and resolve any payroll-related issues as they arise.
  • Prepare weekly withholding reports for federal and state authorities.
  • Submit timely payments to federal and state entities for withholding.
  • Generate tax report summaries for withholding payments made to federal and state authorities.
  • Prepare a verification report for CFO sign-off to ensure payroll accuracy.
  • Process employee data changes, ensuring compliance with company policy and federal/state regulations.
  • Verify wages for unemployment claims when requested by the state.
  • Test payroll versions of software updates (e.g., COINS) and ensure proper functionality.
  • Entry of temporary time to tie back to invoice amounts for accounting purposes.
  • Manage prevailing wage jobs.


  • Assoc. Accounting degree and/or 5 years of payroll experience in the construction industry.
  • Knowledge of COINS or another fully integrated construction software package is preferable.
  • Advanced Excel knowledge.
  • Experience with Google/Microsoft Office Products.

Job Requirements/Special Skills:

  • Background in the construction industry, particularly in payroll processing.
  • Advanced Excel skills preferred.
  • Ability to work independently and take personal responsibility for completing assigned tasks.
  • Strong organizational skills, capable of handling and prioritizing multiple tasks with a focus on meeting deadlines.
  • Excellent interpersonal and communication skills.
  • Strong problem-solving and analytical skills with high attention to detail and accuracy.
  • Ability to work under pressure, maintaining a strong work ethic, confidentiality, and discretion.

If you are a highly motivated individual with a background in construction payroll, advanced Excel skills, and a commitment to accuracy and efficiency, we invite you to apply for this challenging and rewarding opportunity.

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