Software License & Asset Coordinator

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SOFTWARE LICENSE/ASSET COORDINATOR

Client Benefits: Medical – Dental – Vision – 401K w/Match – Paid Holidays – PTO 

We are seeking a highly organized and detail-oriented Software License & Asset Coordinator to manage software licensing, renewals, and hardware inventory across the company. This role requires excellent communication skills, collaboration with accounting, and the ability to work with external vendors to maintain up-to-date software and hardware systems. The ideal candidate will be proactive in tracking renewal dates, maintaining records of equipment, and ensuring compliance with licensing agreements.

Key Responsibilities:

• Monitor and track the expiration dates of software licenses; work with relevant departments to ensure timely renewal or cancellation.
• Maintain detailed records of all company hardware (laptops, tablets, phones) and track the age and expiration of each device.
• Communicate with vendors and external partners to handle licensing, renewals, and software-related inquiries.
• Conduct regular Google Meet sessions to discuss software and hardware requirements, ensuring smooth coordination across departments.
• Collaborate closely with the accounting team to manage payments and budgeting related to software and hardware purchases.
• Manage the inventory of who has access to company devices and software, ensuring all assets are accounted for.
• Organize and update the internal database to reflect any hardware or software changes, ensuring accuracy at all times.

Qualifications:

• Strong organizational skills with an ability to manage multiple projects simultaneously.
• Excellent communication skills, with a patient and clear communication style for working across various departments.
• Experience in managing software licenses, including renewals and cancellations.
• Proven experience in working with external vendors on licensing agreements and related negotiations.
• Basic understanding of hardware life cycles and the ability to track hardware expiration dates.
• No degree necessary, but relevant experience in asset management, software licensing, or IT coordination is preferred.

Skills:

• Strong verbal and written communication skills.
• Excellent organization and time-management abilities.
• Experience with Google Meet and other virtual collaboration tools.
• Familiarity with asset management and inventory tracking systems.
• Basic understanding of accounting and budgeting for software and hardware expenses.

Why Join Us:

• Collaborative work environment with opportunities for growth.
• Exposure to various aspects of software licensing and asset management.
• Competitive salary and benefits package.

If you are a self-starter with strong organizational skills and experience in managing software and hardware assets, we encourage you to apply!

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